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Generating College of Education Teacher Evaluation Reports from 5 Response Survey Forms
Information Technology Introduction The following provides instructions for generating CAFETERIA System Instructor Reports from 5 Response Survey Forms. These forms are also known as bubble sheets and General Purpose NCS Answer Sheets. These forms were used to perform student/teacher evaluations for the Education College. These forms will be processed using the Purdue Cafeteria Student/Teacher Evaluation software. Notes: <return> means to press the RETURN or ENTER key once. Prompts are included at the beginning of each command. In this document, commands are displayed in bold lettering. Example text is displayed in 10 point COURIER typeface. Example text and commands to be entered are italicized. Getting Set Up There are several steps necessary to set up a user to scan the 5 Response Survey Forms, transfer the scanner files to Frontier, and then generate the Instructor Reports. The following steps must be done only once per user. Your assigned User Consultant can assist you in performing these tasks. Be aware that Frontier is case sensitive to commands and file names. 1. Login to Frontier.
READY> telnet
username <return> 2. Create a subdirectory to store scanner data files and Instructor Reports: Frontier:~> mkdir ste <return> 3. Now you need to open the directory you just created. This will activate it. Frontier:~> cd ste <return> 4. Now you can log off. Frontier:~> lo <return> Preparing The Bubble Sheets For Scanning 1. Get the call number for each section to be reviewed. The call number is a unique five-digit code used by Registration & Records to identify each section for touch-tone registration. 2. Determine the term code to be used for this batch of bubble sheets. A term code is the three-digit numerical representation of the year and semester for which the review is to take place. The first two digits of the term code indicate the year, and the last digit of the term code indicates semester, where one (1) indicates spring semester, two (2) indicates summer semester, and three (3) indicates fall semester. For example, spring semester 1998 is represented as 981. The process will not verify call numbers or extract course titles. 3. Separate the bubble sheets by course and section. These instructions are designed to scan one section at a time. 4. Orient all the bubble sheets the same way. Each section (i.e. stack of bubble sheets) will be placed in the scanner face up. 5. Add the instructor’s name, term code and call number to the TOP bubble sheet in each stack. This must be done only for the TOP bubble sheet in the stack. Write the instructor’s name in the NAME field on side one of the bubble sheet. Fill in the appropriate bubble under each letter of the instructor’s name, using a number 2 pencil. Write the term code in the A, B & C slots in the IDENTIFICATION NUMBER field on side one of the bubble sheet. Fill in the appropriate bubble under each slot in the term code. Write the call number in the D, E, F, G & H slots in the IDENTIFICATION NUMBER field on side one of the bubble sheet. Fill in the appropriate bubble under each slot in the call number. Scanning The Bubble Sheets 1. Bring the bubble sheets to room 136 of the Ivinson Building. This room is a computer lab where the scanner is located. 2. The scanner (labeled OpScan 8) is located opposite of the help desk. The PC which controls the scanner is next to the scanner. When the PC is done booting, the Ready> prompt will be displayed on its monitor. 3. Run the OMRGPR program on the PC, to scan bubble sheets and produce the scanner output files: Ready> omrgpr <return> At this point a menu will appear. Follow the example listed below for the appropriate responses:
THIS IS THE OPTICAL
SCANNER RESOLVING PROGRAM. 4. Place a stack of bubble sheets for one section in the scanner’s input hopper. Place an END_OF_FORM bubble sheet at the bottom of the stack... There should be and END_OF_FORM bubble sheet near the scanner. Press return when prompted. PRESS RETURN <return> 5. The scanner will begin scanning bubble sheets. While scanning, each valid form through the scanner will produce the following message: + FORM #### VALID + where #### is the number of the nth form scanned. The scanner will continue until the END_OF_FORMS bubble sheet is reached. When the scanning is complete, the screen on the PC will appear similar to this: + FORM 0001 VALID + + FORM 0002 VALID + + FORM 0003 VALID + . . + FORM XXXX VALID + + End of form(s) read + + RESOLUTION Completed + ************************************************ * THE DATA FROM THE FORMS IS STORED IN THE * * FILE C:\ZZZDATA AND C:\ZZZSTAT. BOTH * * WHICH WILL BE OVER REWRITTEN WHEN OMRGPR IS * * RUN AGAIN. * ************************************************ 6. Remove the scanned forms from the scanner (The END_OF_FORM bubble sheet will be on top). 7. Rename the C:\ZZZDATA file so you can scan other batch of bubble sheets without overwriting the information for the current batch. Use the term code and call number from the batch of bubble sheets just scanned as the filename. This will ensure unique filenames. Use the file extension ste. For example, if the term code is 981 and the call number is 54321: Ready> rename ZZZDATA 98154321.ste <return> 8. Repeat steps 4-8 for each batch of bubble sheets (i.e. each section) to be scanned. Transferring The Scanner Files To Frontier 1. Establish an FTP connection to Frontier: Ready> ftp username <return> 2. You will now be prompted for your password. password: your_Frontier_password <return> 3. Files will be transferred to Frontier and then you will be asked for your password again. At this point you are logged in to Frontier and can run instructor reports. 4. When the FTP connection is terminated, the Ready> prompt will reappear. At this point, delete the scanner data files from the PC. Ready> del *.ste <return> Generating Single Instructor Reports 1. If you are not already logged in to Frontier, then Ready> telnet username <return> password: your_Frontier_password <return> 2. Move to the directory where the scanner data files are stored. Frontier:~> cd ste <return> 3. Generate Instructor Reports for each file as necessary. The command for generating Instructor Reports is ste-ed. Type the command followed by the name of the scanner data file you wish to produce a report from. For example, if you wish to generate an Instructor Report using the scanner data in the file name 98154321.ste, type the following: Frontier:~> ste-ed 98154321.ste <return> This command will generate an Instructor Report based on the data stored in the input file 98154321.ste The Instructor Report will be placed in the current directory. The Instructor Report name will be generated using the filename with the file extension .rpt. For example, the previous command will generate an Instructor Report named 98154321.ste.rpt. The instructor name and call number from the top form will be used to label the report. 4. Repeat the ste-ed command for as many input files as necessary. 5. After all the necessary Instructor Reports are generated, logout of Frontier: Frontier:~> lo <return> 6. Print the reports using the instructions in the Printing Reports section. You may transfer the files from Frontier to your PC using ftp. Generating Instructor Reports for all Sections 1. If you are not already logged in to Frontier, then
READY> telnet
username <return> 2. Move to the directory where the scanner data files are stored. Frontier:~> cd ste <return> 3. Generate Instructor Reports for all sections. The command for this is ste-ed-yr. Type the command followed by the term code for semester which reports are to be generated. The instructor name and call number from the top form will be used to label each report. For example, if you wish to generate Instructor Reports for all the sections reviewed for spring semester, 1998, use the following command: Frontier:~> ste-ed-yr 981 <return> The Instructor Reports will be generated using the filename for each section with the file extension .rpt. It is expected that all scanner data files will be named using the term code and call number for the file name, and ste as the file extension. 4. This command will generate Instructor Reports for all scanner data files beginning with the term code 981. The following is an example run of ste-ed-yr 981.
---------------------------------------
5.
Print the reports using the instructions in the Printing Reports
section. You may transfer the files from Frontier to your PC using ftp or
print them using the printers attached to Frontier. See sections
"Transferring the Report Files to Your PC" and "Printing Report Files using
the Printers Attached to Frontier". An example report is listed below. 6. When generating instructor reports for multiple sections using the ste-ed-yr command, a mean statistics report is produced and stored in the file meanstat.out. An example of this report is listed below.
College of Education
Evaluation Statistics ___________________________________________ Printing Report Files using the Printers Attached to Frontier You may print the reports using the printers attached to Frontier. 1. If you are not already logged in to Frontier, then
READY> telnet
username <return> 2. Move to the directory where the report files are: Frontier:~> cd ste <return> 3. Print the report files for the semester of interest. Use the term code to specify the semester of interest. For example, if you would like to print the reports for spring semester, 1998, use the following command: Frontier:~> steprint <filename>.rpt <return> (To print a single report) OR Frontier:~> steprint-all <term code> (To print all reports for a term) request is is iv136a-<number> (standard output - this is what you will see after entering the command) 4. Logoff Frontier. Frontier:~> lo <return> 5. You may pick up the reports from the laser printer in the Ivinson lab. Transferring the Report Files to Your PC You may transfer the report files from the ste subdirectory on Frontier to your PC, for printing at your convenience. The following example assumes you are transferring the reports to the C:\ drive on your PC. 1. From your office machine, establish an FTP connection to Frontier. Using Windows NT, 95, or 98 click on Start, Run, and the type in ftp Frontier <return> 2. You will now be prompted for your Frontier username and password, enter both as requested.
user: your_username
<return> 3. After you have successfully established an ftp connection with Frontier, the prompt will change to ftp>. Move to the directory where you would like to store the scanner data. ftp> cd ste <return> 4. At the ftp> prompt, enter the command to turn off prompting (so all the report files will be transferred to your PC without asking you if you want to transfer each file individually): ftp> prompt <return> 5. Transfer the report files for the desired semester to your PC. Use the term code to narrow the selection of files to be transferred. For example, if you wish to transfer all the report files for spring semester, 1998, enter the following command: ftp> mget 981*.rpt <return> 6. Transfer the mean statistics report file meanstat.out (applies only when generating instructor reports for all sections using ste-ed-yr). ftp> get meanstat.out <return> 7. Once your file(s) have been transferred to your PC, the ftp> prompt will appear again. Enter the command to terminate the FTP connection with Frontier: ftp> bye <return> 8. You may now print the reports using the Word Processing software on your PC. Note that you may have to reduce the font size to fit the report on standard 8 1/2 by 11 paper.
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